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Setting up PDFs for Printing

  • Updated

When creating PDFs for print, it is essential to use a recognised PDF maker, such as Adobe Acrobat, instead of relying on a design program's standard "Export to PDF" option. Files not prepared correctly may be rejected.

Ensure your artwork is saved in the PDF/X-1a:2001 format for optimal print quality. This format is available in the export settings of programs like Adobe Illustrator and InDesign.

Why PDF/X-1a:2001?

  • Embedded Fonts and Images: Guarantees that all fonts and images are embedded, avoiding missing elements during printing.
  • CMYK & Spot Colours Only:
    Supports professional colour standards. While we do not print spot colours, they are used for technical finishes like 'Spot UV' or 'Foil'.
  • No Transparencies:
    Flattens all transparencies to prevent rendering issues on older or simpler printers.
  • Simplified File Structures:
    Removes layers to ensure our printers correctly interpret the design.

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This format is widely accepted in the printing industry for its reliability and consistency. Disallowing RGB colours and transparency ensures accurate colours and a smooth print process.

Creating and Preparing PDFs

To ensure your artwork is print-ready, follow these steps:

  1. Use a recognised PDF tool like Adobe Acrobat, Illustrator, or InDesign.
  2. Set your export options to PDF/X-1a:2001.
  3. Embed all fonts to prevent missing text.
  4. Use the "Output Preview" feature to verify colours, images and layout before submission.

IMPORTANT: Ensure your PDF files are under 500 MB per file. Larger files will need to be compressed. Compressing the file size should not decrease the quality if it has been formatted using high-quality content.

If you encounter challenges, online tools like smallpdf.com and ilovepdf.com can assist with compressing, formatting and general troubleshooting.

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